AR/AP Associate

Atlanta, GA 30339

Posted: 01/23/2019 Industry: Accounting/Finance Job Number: 14648 Pay Rate: 16.00

We are currently looking to hire an AR/AP Associate for a temp to perm assignment.
  • Pay: The pay rate is $16-$17 per hour
  • Location: Atlanta, GA 30339 (Vinings)
  • Schedule: Monday-Friday, 1st shift
  • Qualifications
    • Problem solving skills is a MUST!
    • Must be flexible to switch from AR to AP at any point
    • Must be comfortable with high volume
    • Must be detail oriented, have time management skills, not be afraid to ask questions and can follow clearly written instructions
  • Interview Structure:
    • 1 Onsite Interview
    • Meet with hiring manager and 2 leads within the department
    • Facilitated case study (candidate will be shown step by step how to work in our system, manager will be there to answer any questions and walk through)

Position Description:

The Accounts Receivable/Accounts Payable Associate is responsible for accurately processing fuel-related invoices. This individual ensures all invoices are handled in a timely manner. The Associate works closely with other internal departments to ensure that fuel vendors receive accurate payments on schedule.

Duties and Responsibilities Include:
  • Accurately key, process, and pay fuel invoices within pre-determined time allotments
  • Confirm fuel deliveries billed by vendors with BOLs imported in to Allegro
  • Research and identify any discrepancies of price, gallon, vendors, or other issues
  • Research and resolve unmatched invoices
  • Match payments to corresponding invoices and post to ensure payments to vendors
  • Obtain necessary paperwork from RSMs, Energy Dispatch, or the carrier needed to request credits and re-bills from vendors
  • Balance deferred tax drafts on a monthly basis to ensure that the correct tax is being reconciled
  • Comply with federal, state, and company policies, procedures, and regulations
  • Perform ad-hoc assignments as needed

Work Experience/ Education: (Required work experience and education / preferred experience and education that is beneficial to the role. Work experience can include management experience or any functional expertise where proficiency is necessary to be successful in the role)
  • High School Diploma required
  • Associates degree preferred or 3 years accounting experience
  • 0-3 years accounting experience; preferably retail experience
  • MS Office Suite experience, particularly Excel

Role Specific Competencies: (kinds of behavior and skills needed in addition to leadership qualities or core values)
  • Functional/Technical Skills: Has the functional and technical knowledge and skills to do the job at a high level of accomplishment
  • Time Management: Uses his/her time effectively and efficiently/ Values time/ Concentrates his/her efforts on the more important priorities/ Gets more done in less time than others/ Can attend to a broader range of activities
  • Planning: Accurately scopes out length and difficulty of tasks and projects/ Sets objectives and goals/ Breaks down work into the process steps/ Develops schedules and task/people assignments/ Anticipates and adjusts for problems and roadblocks/ Measures performance against goals/ Evaluates results
  • Priority Setting: Spends his/her time and the time of others on what’ s important/ Quickly zeros in on the critical few and puts the trivial many aside/ Can quickly sense what will help or hinder accomplishing a goal/ Eliminates roadblocks/ Creates focus
  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers/ Gets first-hand customer information and uses it for improvements in products and services/ Acts with customers in mind/ Establishes and maintains effective relationships with customers and gains their trust and respect
  • Written Communications: Is able to write clearly and succinctly in a variety of communication settings and styles/ Can get messages across that have the desired effect

Amber Meredith

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